HireNow / Features

Features

Every feature in HireNow, and what it does.

Recruitment software and HR records for Malaysian SMEs, in modules you switch on per company. Everything on this page is built and tested on the early-access demo, with sample data and sample AI responses, unless it says otherwise.

In one sentence

HireNow writes a checked ad for each Malaysian job board from one brief, collects applications from your careers page, WhatsApp and walk-ins, and carries each hire through interviews, offer, onboarding and the employee record, with AI that drafts and people who decide.

Recruit

Job ads and compliance checks

Write a brief once, in English, Bahasa Malaysia or a mix, and get an ad for each job board you use, checked against Malaysian rules before anyone copies it.

Try the interactive example · What job ads should avoid

Brief in, job pack outFill in eight fields or paste a free-text note. The pack has a job title with alternatives, a full description, and a version for JobStreet, LinkedIn, Hiredly, Maukerja, Indeed and, when a foreign hire is possible, MYFutureJobs.
Board limits built inEach version is checked against that board's rules, for example at most 5 screening questions on JobStreet and exactly 10 skills on LinkedIn. Every must-have becomes a screening question.
Search kit and announcementJobStreet Talent Search keywords, a LinkedIn Boolean search string and a LinkedIn post with your apply link.
Compliance flags you can act onEach flag shows the rule and its version, the exact words, a plain explanation, a suggested fix and the source. Red flags block copying until fixed or overridden with a recorded reason.
Brief coachScores the brief and suggests what to clarify before the ad is written.

Recruit

Jobs and pipeline

Each vacancy is a job with its own pipeline, people, ads, interviews and offers on one page.

Create from a brief or a templateRequirements and knockout questions carry over from the brief. Save jobs you hire for often as templates.
Approval before it opensSend a new job to one or more approvers; it opens when they approve and goes back to draft if one rejects.
Pipeline boardDrag candidates between stages you define. Stage names show in English or BM.
AI drafts for the job pageJob description drafts in English and BM, and suggested knockout questions, for you to edit.

Recruit

Careers page and applying

A careers page with your logo and colour, where candidates read jobs and apply on their phone.

Apply with or without a CVUpload a CV, answer your questions and give consent. Walk-in and WhatsApp applications need no CV.
Privacy notice and consent firstCandidates see your privacy notice and agree before their details are processed. Consent is recorded.
Embed on your websiteA widget lists your open jobs on your own site; page visits can be tracked with your Google Analytics or Tag Manager.
Custom application formsAdd your own fields and required questions per job.

Recruit

Candidates and CV reading

One record per person, with every application, message, note and file.

AI summary with quotesFor each job, the AI marks every must-have as met, partly met or not stated, and quotes the CV line it used. Quotes are checked against the CV.
Bulk CV uploadDrop in a folder of CVs; details are read out and duplicates are matched by email or phone.
Search that finds peopleSearch by name, skill or phrase, with Boolean operators, and get suggested candidates for a job.
Blind screeningHide name, photo, age, gender, education and address from reviewers until a stage you choose. Every reveal is recorded.
Optional match scoreOff by default. A 0 to 100 score from the must-have evidence, always shown with that evidence and never used to filter automatically.
HousekeepingMerge duplicates, compare candidates side by side, import and export CSV, share a profile for feedback, download a branded CV, anonymise on request.

Recruit

Interviews and AI interviews

Schedule, interview, score and decide, with feedback from every interviewer in one place.

SchedulingCalendar invites, slots that candidates book themselves, and one page per interview.
Scorecards and a summaryEach interviewer scores the same criteria; the AI summarises the feedback with quotes for the decision meeting.
AI first-round interviewsSend a link with your questions; the candidate answers in their own time by text, voice or video, and the AI evaluates against your criteria with quotes from the answers. Voice and video need a speech-to-text service connected.
AssessmentsGenerate a short test for a role, let candidates take it online, and grade it with a person confirming the result.

Communicate

Email templates and drafts

Messages to candidates from templates or AI drafts, sent from your own mail server.

Templates and AI draftsWrite once, fill in names and times automatically, or ask the AI for a draft you then edit.
Send now, later or in bulkSchedule messages and send to a group, with opt-outs respected.
Your own email accountConnect your company's SMTP mail server so messages come from your address.
Daily digestAn email summary of the notifications you haven't read.

Communicate

SMS and WhatsApp chats

Two-way conversations with candidates by SMS and WhatsApp, in one inbox and on each candidate's page.

Your own WhatsApp Business numberEach company connects its own number. Free-form replies within WhatsApp's 24-hour window, approved templates outside it.
Apply by WhatsAppA candidate sends APPLY and the job code, gives consent and answers your questions; an application is created. Knockout answers are stored but never reject anyone automatically.
Opt-out handledSTOP, BERHENTI, UNSUBSCRIBE, END or QUIT stop messages to that number.
Status todayBuilt and tested in test mode. Live WhatsApp and SMS sending start when your accounts are connected during setup.

Communicate

No-Show Shield

Interview reminders that candidates can answer, so you know who is coming.

48, 24 and 2 hours beforeReminders by email, SMS or WhatsApp, with a page to confirm, ask for another time or cancel.
Safe reschedulingOnly slots from the same interview type and interviewers are offered, once per interview. Links stop working when the time changes.
Drafts by defaultHR approves reminders before they go. Automatic sending is available only after the owner switches it on, with quiet hours and an hourly cap.
No-show dashboardConfirmation and no-show rates by channel and by reminder time.

Communicate

Automations

Rules that react when something happens, such as a candidate moving stage. Off by default.

Draft firstAn automation prepares the email and the follow-up task; a person approves the email before it is sent.
Owner-controlledAutomatic sending and automatic stage moves stay off unless the owner switches them on, with an hourly limit and a guard against loops.

People

Offers and hiring incentives

Offer letters checked against Malaysian rules, approved by the right people and accepted online.

Letters with statutory termsTemplates fill in working hours and leave terms; the compliance check flags hours or leave below the legal minimum.
Approval chains and revisionsThe offer can't be issued until every approver has approved. Revisions keep their history.
Online acceptanceThe candidate opens a one-time link to accept or decline. A signed e-signature flow is coming soon.
Incentive finderOnly after an offer is approved, shows which government hiring incentives may apply, with value, deadline and claim steps. Eligibility comes only from the candidate's voluntary declaration, kept apart and never sent to the AI; declining never affects the offer. Schemes not re-checked in 90 days are labelled "check before relying on this".

People

Onboarding

A plan from offer acceptance to the first weeks, with the new starter doing their part in a portal.

Plans from templatesTasks for HR, the manager, IT and the new starter, each with an owner and due date.
New-starter portalThe candidate uploads documents such as IC and bank details; HR accepts them.
Ghosting guardReminders as day one approaches, and an alert to HR when the new starter goes quiet.
OffboardingA resignation starts an offboarding plan.

People

Employees and leave

The employee record starts on the hire and keeps going.

Profiles and changesJob, pay changes, documents, probation dates and an org chart.
LeaveBalances, requests, approval and public holidays.
LettersDrafts for confirmation, extension and other employee letters.
Payroll exportA CSV file for your payroll software. HireNow does not run payroll itself.

People

Statutory deadlines

Malaysian hiring and employment deadlines created automatically from each job, offer and hire.

Created for youWritten contract, contract stamping, EPF, SOCSO and EIS registration, PCB set-up and Form TP3, each with a due date and owner.
Rules as dataEach rule has effective dates and a version, so it can change when the law changes. The rules are awaiting review by a Malaysian employment lawyer.

Insight and control

Outlets and walk-ins

For businesses with branches, stores or sites.

Jobs per outletOutlet managers see and work only their outlet's jobs and candidates.
QR walk-in posterA printable poster per outlet; applicants scan and apply in a short phone form, with limits against abuse.
Reports by outletFilter the careers page and reports by outlet.

Insight and control

Reports and analytics

How hiring is going, in numbers you can export.

OverviewOpen jobs, applications, time to fill, offer acceptance, the hiring funnel and AI usage.
Report builderSave your own reports, cost of hire and a leaderboard; export to CSV.
Careers page analyticsVisits and applications from your careers page.

Insight and control

HR assistant

Ask questions about Malaysian hiring rules and your own workspace.

Answers with sourcesEvery answer cites the rule or record it used, and says so when no rule covers the question.
Explains flagsAsk why something was flagged and get the rule in plain words.

Insight and control

API, webhooks and security

Connect other systems and control who can do what.

API and signed webhooksAPI keys per company and webhooks signed so the receiver can verify them.
Sign-in and accessTwo-factor authentication, single sign-on (OpenID Connect), session timeouts, roles, groups and fine-grained permissions. Hiring managers see only their own jobs.
Audit logApprovals, overrides, exports, consent and other key actions are recorded.
Mail and calendar syncBuilt for Gmail and Microsoft 365; connecting needs your company's account set up during onboarding.
LanguagesScreens in English and Bahasa Malaysia (also Spanish, French and German).

Coming soon

Built and passing automated tests, but not yet checked by hand in the browser. We will list them as available once they are.

Employee referralsStaff refer people they know; HR reviews and tracks rewards.
Agency portalOutside recruitment agencies submit candidates to the jobs you assign them, with duplicate and ownership checks.
Interview kits, meeting links and AI interview notesQuestion sets per job, Zoom, Meet or Teams links, and notes with exact quotes, only with the candidate's consent.
Built-in e-signatureSign offer and employee letters with a one-time code and a signed PDF.
Reference and background checksWith the candidate's consent, referee questionnaires and a record of each check.

Questions

Questions about features

Is HireNow an applicant tracking system?

Yes. It has what an applicant tracking system (ATS) has: jobs, a careers page, a candidate database, a pipeline board, interviews and offers. It adds job ads written for each Malaysian job board, Malaysian compliance checks, and HR records after the hire.

Do I have to use every module?

No. Job ads, compliance checks, jobs and notifications are always on. Every other module can be switched on or off per company in settings, and menus follow what is switched on. A module that is switched off keeps its records readable.

Does HireNow post jobs to JobStreet or LinkedIn for me?

Not yet. You copy each ready-made ad into the job board. Posting directly needs partner agreements with the job boards, which are not in place.

Does it run payroll?

No. It keeps employee records, leave and statutory deadlines, and exports a CSV file for your payroll software.

Can hiring managers use it without seeing everything?

Yes. Hiring managers see only the jobs they hire for, those jobs' candidates and their own interviews. They never see employee private data or messaging settings. Outlet managers see only their outlet.